Be on your best behaviour for your virtual Christmas works party

This year thousands of people will be having a ‘virtual’ work Christmas party due to the Pandemic and social distancing restrictions.  However, just because colleagues won’t be meeting in person it doesn’t mean that you shouldn’t be on your best behaviour. Where do you draw the line when it comes to online festive antics? With ‘wild’ behaviour likely to be recorded, virtual celebrations are sure to be fraught with danger.

Just because the party is being held online, it should still be treated as an extension of the workplace with both employers and employees conducting themselves appropriately. Simon Roberts, Senior Associate Solicitor at DAS Law, looks at the rules surrounding the virtual office Christmas party…

Do the normal rules of gross misconduct apply at an online virtual Christmas Party?

Yes they do. A virtual work Christmas party should be considered to be an extension of the workplace, so the same rules will apply. Generally speaking, an act of gross misconduct is potentially serious enough to fundamentally breach the contract between employer and employee, and justify summary dismissal. 

Common examples of Christmas party gross misconduct are serious insubordination, harassment, and damage to company property.  This list is not exhaustive and if there is an incident which is sufficiently closely connected to work, and will likely impact on the working situation, then it is likely that the employer will be able to start a disciplinary investigation regarding the matter.

If any photos or videos are taken during the party, who owns the copyright?

The Copyright, Designs and Patents Act 1988 provides that the author of a photograph is the person who creates it.  The person who takes the photograph/video will own the copyright unless the photo/video was created by a person in the course of their employment.  In this case the copyright will be owned by the employer.

Can I have any photos/videos removed from social media or stop them being shared?

In UK law there is generally no right to privacy where an image/video is taken in a public place.  In a case involving the model Naomi Campbell, the court determined that the publication of photographs taken in public would only be prevented if they were obviously private, or were offensive in some other way.  This would include a person being caused humiliation or severe embarrassment.

Most social media companies have policies in place that although the creator of the photo/video is the owner, once they are uploaded you are granting a licence to that social media company to use or allow others to use that photo/video.

Due to the lack of privacy laws, the courts are generally relying upon decisions in previous cases for their findings. Publication of photographs can be prevented if they were commissioned to be taken but were then used for an unauthorised purpose.  

The author of the photo/video would need to delete the photo/video from their social media account for it to be removed.  However, if the photo/video has been shared by another user it is unlikely that it can be removed.

Can I insist they are permanently deleted and how do I go about this?

If the photos/video belongs to an individual then being able to get photos/videos removed from social media is highly unlikely, especially if the photo/video has already been viewed/shared.  The legal recourses available to prevent or remove photos/videos are a court injunction, a court order for return or destruction, or damages by way of financial compensation.

However, if the photos/videos belong to an employer, then with the introduction of the General Data Protection Regulation on the 25 May 2018, it is important to remember that an individual has the ”right to be forgotten” and can request that any photos/videos in the employer’s possession are permanently deleted or removed.

Virtual Christmas Party - DOs and DON’Ts

Generally, virtual Christmas parties can be an opportunity for employees to let their hair down and relax; However, it should not be forgotten that what happens at a virtual Christmas party does not always stay at the party.  

DOs for Employers 

• Invite all employees to the party even if absent through sickness, maternity or paternity leave;
• Remind employees of the company’s expectations and be clear on what will be considered inappropriate virtual behaviour;
• Try to control the amount of free alcohol and make sure food and non-alcoholic drinks are provided;
• Be prepared to deal with any inappropriate behaviour in line with company policy and be consistent in how you apply the policy;
• Avoid discussions about career prospects or remuneration with employees;
• Consider nominating a member of management to refrain from alcohol at the event in order to deal with any emergencies or incidents that arise.

DON’Ts for Employees 

• Forget you are effectively still ‘at work’,  so conduct yourself accordingly;
• Drink too much so that you do not know what you are doing;
• Get involved in office gossip or office ‘banter’ which could be considered offensive;
• Try to discuss why you should have a pay rise with your manager;
• Make any unwelcome advances or gestures - sexual or otherwise;
• Become violent or aggressive.