Moving Your Small Business into an Office Space? Here's What You Need to Know
Making the move from working out of your home to leasing an office space is an exciting milestone for any small business owner. It’s been tough out there for small businesses, so this step is a massive achievement. An office gives your business a professional presence, separates your work and home life, and provides room to grow your team. However, an office move also requires careful planning and preparation. Here are some key things to consider when moving your small business into its first office space.
Find the Right Location
One of the most important decisions you'll make is choosing the right location for your office. Look for spaces near your target customers or clients, with convenient access for employees. Take note of parking availability, public transportation options, and any restrictions. Also pay attention to amenities nearby like restaurants, cafes and gyms.
Think about your business's image and find a space that aligns with it. For example, creative agencies may want a trendy, up-and-coming area while law firms can opt for a more upscale professional location. Tour multiple spaces in person to get a feel for the neighbourhood, building, and layout before selecting.
Find Professional Cleaners Who'll Get the Job Done to a High Standard
After construction and moving in furniture, your new office will need a deep clean before employees inhabit the space. Find qualified professional office cleaning services to thoroughly clean all areas.
Interview a few companies and ask about their experience, services, clients, and pricing. Look for green cleaning options that use environmentally friendly products. Make sure they will clean all surfaces including floors, windows, walls, and restrooms. Extra services may include carpet cleaning, sanitising, waste disposal and recycling. It’s important to find an office carpet cleaner who can deliver exceptional results if you want to get started on the right note. Carpet Cleaning Pros can help you breathe new life into your office space, whether it’s an emergency job or a deep clean.
Design the Office Layout
Once you've chosen a location, start planning out how to configure your new space. Will you need open areas for collaboration, private offices for managers, conference rooms for meetings, and cubicles or desks for other employees? Make sure to include room for future growth.
Map out where furniture, equipment, and supplies will go. Organise departments or teams that work closely together near each other. And don't forget necessities like the reception area, kitchen, bathrooms, and storage space. A thoughtfully mapped-out office encourages productivity and collaboration.
Determine Your Technology Needs
This is one of the most important areas to focus on. Make a list of the tech your office will require, including:
- High-speed internet and robust Wi-Fi
- Computers, laptops, printers, copiers, and other hardware
- Phone system
- Security system
- Software licenses
- Cloud storage
- Web conferencing platform for remote meetings
Look into bundled packages and deals from telecom and tech providers. Prices have been going up so it’s worth taking your time to find a package that works for you. For streamlined management, choose systems and programs employees are already familiar with. And make sure all equipment will scale as your company grows.
Sort Out Parking and Signage
Having sufficient parking for employees, clients and customers is essential. If your office location doesn't have its own car park or garage, look into options like leasing spots at a nearby public car park. Make sure visitors know where they can park.
Also take care of proper exterior office signage, especially if clients will be visiting your office. Professional-looking signs boost your credibility and help customers locate your entrance.
Update Business Licenses, Addresses and Documentation
When moving into a new office, contact the local authority about any business license updates needed to operate in your new location. Update company addresses on your website, business cards, marketing materials and official documents.
Notify vendors and clients in writing about your new address ahead of time to avoid disruptions. Set a start date for when your new office address takes effect.
Moving into a professional office space marks a milestone for your business. With careful planning and preparation, your company can settle into the ideal new home. Take time to find the perfect space, equip it properly and get help from qualified pros. Following these tips will ensure your office move is accomplished smoothly so you can get back to business.
